Event Registration Services
These days, most participants expect to receive invitations and register for events online. Thankfully, there are a variety of tools to facilitate online event planning and registration.
If your organization or team is new to event planning, choosing the best event planning and registration software for your needs can be overwhelming.
It comes down to your situation, needs, and budget. You can find affordable tools to help you handle event registration, as well as more comprehensive applications geared towards helping you and your team to plan and manage an event from start to finish.
Whether you’re a business, non-profit organization, performer, or cultural group, you should consider the following when shopping for event registration software.
- Are you looking for a simple, one-time service to collect credit card payments? If you don’t run events on a regular basis, chances are you don’t need sophisticated event planning and registration packages. On the other hand, if you regularly plan conferences, colloquiums, or events, you might want to look into event planning tools to handle accommodations, advertising, participant identification, session sign-up tools, and more.
- Will you accept other forms of payment? If you hope to encourage online donations, sell additional merchandise, or accept other forms of payment, you may want to consider an event registration tool that will handle more than credit card payments.
- Do you require a registrant database? Certain events require participants to register and sign up for various sessions. If so, you might need a more comprehensive application to handle your event.
When selecting event planning software, it’s important to keep in mind that not every event planning application is designed for every event. In other words, if you’re planning a conference, you’ll have different needs than someone planning a concert, for instance. In addition, you should think about what you want to get out of event planning software. Do you want to engage with attendees and promote your event? Or are you merely looking for a planning and registration tool? You should identify strengths and weaknesses of more than one event planning tools through user reviews and/or free trials. In addition, make sure you choose an event planning tool that’s mobile-friendly.
In the process of planning an event, it’s important to consider your obligations as an event host. If participants are coming in from out of town, you may need to provide options to help them find transport and accommodation. This might include shuttles to and from the airport and/or train station, as well as bulk hotel rooms available for conference or event attendees.
Event management software can help you to ensure everything goes smoothly on the day of your event. Event management software can include the tools to create a dedicated event app to help both participants and vendors or exhibitors easily access information about the event, including dates, times, locations, and session descriptions. In addition, event management software focuses on encouraging live attendee interaction and communication during the event. After the event, users can give their feedback via surveys and questionnaires.