Within an organization, it is especially important to establish rules and guidelines for both employees and employers. These may include a code of conduct for all employees, dress code, attendance policies, and legal policies pertaining to property. These documents outline what is expected of all members of a team in terms of performance and behavior, ensuring that both the rights of workers and the interests of the company are protected. They may also outline the repercussions of certain behaviors, ensuring that punishment or penalties are delivered fairly. Even small businesses need these guidelines and rules; however, they become more and more important as a company experiences growth and hires more staff.
Use of Company Property
A use of company property policy identifies to what extent employees are allowed to use office equipment, machinery, technology, tools, and supplies. This is especially important for companies and businesses that have specialized technology, vehicles, or expensive equipment for employee use on the job. This kind of agreement also identifies what the procedure is when something breaks. Employees should not be held responsible for if they did not misuse the equipment in any way.
Employee Code of Conduct
Employee code of conduct policies outline the type of behavior that is expected of employees. Appropriate behavior is considered a condition of employment that when violated can result in termination of the employee. The code of conduct may cover everything from what employees are permitted to wear while at the office to the company’s policy on harassment. Workplace safety is also the responsibility of employees and should be outlined in an employee code of conduct. If you do not outline what is expected of your employees or do not take the time to share the employee code of conduct with each new hire, it is difficult to reprimand employees when their behavior is out of line. An employee code helps everyone to understand what is expected of them.
Attendance and Time Off
A company attendance and time off policy indicates the hours employees are expected to put in, usually on a weekly basis. It also indicates the set of procedures required for employees when they need to inform their superiors of an absence or book vacation time. Companies have gotten a lot more flexible in the last decade with respect to attendance and employee time off. Some companies give employees the option to work-from-home a certain number of hours per week, while other offer employees the option to come into work on their own schedule as opposed to the traditional nine to five schedule.
A substance use and abuse policy may be part of an employee code of conduct. Specifically, it usually outlines the company’s stance on the use of drugs, alcohol, and tobacco during work hours or at company functions. This may include guidelines for employees who want to smoke on company property, as well as testing procedures for drugs and alcohol, if any.
Company policies and procedures are a set of rules that outline what is expected of both employees and employers. These guidelines ensure that all employees know both what is expected of them and what the consequences for violations of the code of conduct are.